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Administrative Assistant

 

JOB DESCRIPTION


 

THE WORK

 

Do you like to do the exact same thing every day? Neither do we! Every day is different. Our Administrative Assistant is responsible for assisting the project support team with administrative tasks associated with the constructionof a project. The job exists to streamline these processes and maintain organization. Tasks include, but are never limited to:

  • Handle administrative correspondence relating to construction projects

  • Set up new projects using company defined standards
  • Organize and maintain project related documentation and logs
  • Ensure handwritten change notices are entered and correct into computer system
  • Assist Project Managers with job costing and budgets
  • Prepare and update meeting minutes
  • Prepare monthly computerized billing documents
  • Prepare invoices and ensure they are accurate and accounts are up-to-date
  • Document various changes for the accounting department
  • Coordinate and maintain subcontract documents through out the projects duration
  • Answer emails and phone call inquiries
  • Support internal customers

 

THE SKILLS
  • 1-3 years of experience in a similar position (experience in the construction industry is preferred).
  • College diploma in a related field
  • Microsoft Champion (Excel, Outlook, PowerPoint and Word are your specialties).
  • Master Communicator (excellent interpersonal, verbal and written communication skills).
  • Cool as a cucumber: you're able to work effectively under tight deadlines and in stressful conditions without breaking a sweat.
  • Professional organizer is your middle name. You can stay on track independently and no detail goes unnoticed.

  • Must read, write and speak English

 

Are you ready to be part of the Acapulco Family? Take the plunge and apply today by e-mailing your resume to myfuture@acapulcopools.com

 

Only applicants who meet the criteria will be contacted. Thank you for your application.